Streamlining Purchasing:  I'm sure we have all placed Purchase Orders with suppliers only to find the goods did not arrive when expected. There are typically two problems with this process, firstly the Supplier was not contacted to see whether the order was received / actioned and secondly no progressing mechanism to ensure the goods were to be delivered on schedule.

i-Tr@der's Purchasing moves away from printing / faxing Orders. All orders are saved on the system for viewing and once opened by Suppliers the status moves to acknowledged.

Purchasing made easy:  Using the same Contact Management data, Suppliers can be selected and orders placed for Stock and Non-Stock items. We recommend clients always send Purchase Orders as later on this simplifies matching with incoming invoices. With i-Tr@der this is an easy process as all PO's can be sent electronically.

Once the PO is published (emailed) to the Supplier, the unique i-Tr@der link process ensures that you receive an email acknowedgement back when opened. The PO status then moves on to Acknowledged. Progressing orders daily picks up on those that haven't been opened and enables confirmation that deliveries are on schedule, avoiding unecessary surprises.

Goods Receiving:  Purchasing in larger Distribution companies can be a long way from the low sophistication required for smaller businesses. Service organisations may rarely stock anything at all and Purchase orders are often far and few between.

i-Tr@der can be used to satisfy full GRN and Invoice Matching processes right through to confirming receipt of services without actually taking delivery of anything physical. Goods Received Notes (GRN's) can be switched off if not required in some business types to remove unecessary processing steps.

Supplier Account Management:  Full visibility of Supplier account history is crucial to managing cash flow and maintaining good relations with Suppliers. i-Tr@der's Supplier account status permits viewing of all transactions including Payments and their allocations, Invoices (with links to the actual Supplier documents) as well as the Purchase Orders originally sent.

i-Tr@der provides bonus features at no extra cost, Suppliers can (if permitted) login to the system themselves and see all the transactions relating to their account without even making a phone call.

Making Payments:  Having selected invoices and confirmed Payment i-Tr@der will automatically send to the Supplier a remittance informing them of the Invoices that have been paid.

Additionally, if the Invoices have been scanned into the system these are included on the email as links to further ensure the money is allocated correctly on the Suppliers system.