June 12th, 2007	i-Tr@der MODULE FACT SHEET	MOD00012a
Document Library	Sales Ledger System (iSop)

Introduction

The i-Tr@der Business Platform was designed from the start to be a single joined up comprehensive business system that would enable small to medium sized businesses to run their entire business with just a web browser.

iSop - Sales Ledger System is probably the most important module for Small Businesses. Preparing Invoices / Credits, getting them to customers quickly and efficiently and managing the levels of indebtedness critically affect cashflow the lifeblood of any business. The i-Tr@der Sales Ledger introduces exciting new methods of sending invoices and innovative debt collection processes that can reduce the time it takes to collect payments.

iSop takes the mystery out of managing Customer Accounts. Simple to use and with no accounting jargon, office staff can manage much of the day to day bookkeeping functions as part of the normal daily work process. This enables documents to be created at the time they happen so that the picture of the business is as accurate as possible.

below adding a manual Invoice into the system - Figure 012.06

Feature Highlights

Some of the key features of the iSop - Sales Ledger System are shown in the table below :-

FEATURES	FEATURES
Simple to use, designed in the same style as all other modules, natural extention to the Sales Order System	Record Customer Remittances, Electronic, Cheques (on banking list, banked and cleared status)
View Customer Invoices / Credits and Payments online without recourse to filing cabinets	Banking Lists management
Innovative electronic Document sending process, with automatic email acknowledgement when Invoices are viewed	Payments on Account
Automated notification to Supplier of Invoice Approval, Invoice Held and Payment made. (no notifications also an option)	Automatic and Manual Cash Allocation
Foreign Currency supported	Customer Status view with drill down to transaction detail
Aged Sales Analysis (monthly and weekly)	Sales VAT processing
Book Debt Snapshot, Sales Ledger at a point in time, e.g. Month end (can be run anytime)	Customer Login for current account balance and full Account History including Invoices / Credits, Remittances and Allocations

below using the Invoice Preview facility to check the new sales invoice prior to saving  - Figure 012.07

Integration with other modules

iSop - Sales Ledger can be used simply to enter Customer Invoices and Credits, record Customer remittances, allocate cash and maintain Customer Account balances. As part of the i-Tr@der Business Platform however it integrates as necessary with many other modules. iSop - Sales Ledger stores all the Sales Invoices / Credits and Remittance Images in the VFS (Virtual File System) System area. iSop integrates with CMS and provides a direct link to the Current Account balance directly from the main Contact Management Window. CMS People records are also used as part of the process for allowing Customers to login to the system to view their account history and receive Invoices / Credits and debt collection notifications. iSop - Sales Ledger also integrates with iGen the i-Tr@der General Ledger module.

Below are some other screen shots from the i-Sop Sales Ledger module :-

i-Tr@der makes sending invoices both quick and easy 

Once Goods have been despatched and the Invoice created or Manually entered Invoices and Credits have been created in the system, they can easily be sent to to customers without the need for printing, envelope stuffing or postage costs. Below an example of Invoices created and awaiting sending to the customer. To send these to the Customer they need simply be selected via this window and then click a send button. The Documents are emailed with an encrypted link to the designated recipient(s). Once the recipient opens the Invoice the sender of the Invoice is notified that it has now been opened, at the same time the Invoice document is flagged as having been acknowledged on the system.

below Invoice Documents awaiting sending to the Customers - Figure 012.08

Just one click to view the Customers balance and Full Account History

It's fairly typical in a small business, customers want to order more goods or services and yet there are difficulties collecting payments. A one click link from the CMS main contact window displays the full account history as shown below. This view is available from all the different places you would expect especially in the debt collection area covered in another document.

All the transactions, Invoices, Credits, Remittances can be viewed by simply clicking the reference links.

below viewing a Customer Account, here shown with all the matched transactions - Figure 012.09

Keeping a record of all the Bank Deposits

Having recorded Customer Remittances, some of which may be in the form of cheques the next stage is to bank them. i-Tr@der provides facilities to mimick what happens in reality and prepare Banking lists that match with the physical documents deposited at the bank. Once banked these Banking Lists can be flagged as deposited and then the Cheques marked Cleared as and when confirmed.

below checking the details of a Bank Deposit  - Figure 012.10

Looking at the details that make up the VAT Summary figures

i-Tr@der provides the visibility of what Documents have been included in a VAT return essential for checking if all documents have been entered before finalising the return.

below a summary view of all the Invoices & Credits included in the selected Sales VAT Return  - Figure 012.11